Retail Accounting Automation
5.9M receipts, 232 stores, one pipeline
Multi-format retail group — 40 grocery and 100 beverage outlets
Problem
6.5 full-time operators were tied up on manual goods receiving and reconciling two accounting contours (management vs accounting). Receivables tracking was reactive, and shrinkage was being absorbed rather than flagged.
Solution
Mobile receiving app that scans barcodes directly into the ERP, an auto-reconciliation engine between the two accounting systems, and an anomaly scoring layer for fraud, shrinkage and receivables risk. A Telegram bot lets managers query the system in natural language.
Impact
MVP processing real client data, scoped and signed.
- Target annual saving: $40–49K, payback around three months
- 104 payroll ghosts identified (charges with no matching payouts)
- 4 outlets flagged with shrinkage above 10% of turnover
- One critical debtor surfaced with 13.86M in outstanding receivables
Stack
Client details are anonymised where disclosure was not authorised. Metrics are either directly measured or clearly marked as targets in the project log.
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